Make better connections, one event at a time
Streamline your event process from invitations to post-event surveys, maximise event ROI, and enable smooth collaboration between teams.
From the first invite to the follow-up that wins the deal
Most teams juggle spreadsheets, mail merges and guest lists across marketing and sales. InviteDesk puts every step in one place, so nothing falls through the cracks.
Invitations your guests will actually open
Build a branded event website and send personalised invitations without writing a single line of code. Account managers send invites in their own name, so key accounts hear from someone they know.
- Branded event websites and emails, Word-like editor
- Personalised invitations sent by account managers
- Ready-made templates: save-the-date, invitation, reminder
- Reminders that only go to people who haven’t replied
| Name | Status | |
|---|---|---|
| Jan Heiremans | Thank you mail | Clicked |
| Roger Dupont | Confirmation mail | Opened |
| Matthi G | Invitation mail | Clicked |
Registrations that update themselves
Every RSVP lands in one shared, live guest list. Marketing and sales look at the same data, and your CRM stays in sync. No more version five of the Excel file.
- Registration forms tailored to your needs
- GDPR built in: opt-in tracking and a consent checkbox on every form
- One live guest list, shared across teams
- Time slots, capacity limits and conditional questions
| Question | Answers |
|---|---|
| Will you stay for dinner? | 29 |
| Which menu do you choose? | 26 |
| Do you have specific dietary requirements? | 8 |
Check-in options, that keep the queue moving
Scan tickets with any smartphone. No extra hardware, no rented scanners, no line at the door. The whole team sees who’s in the room, the moment they walk in.
- QR check-in on any smartphone or tablet
- Real-time attendance, visible to the whole team
- Add last-minute guests on the spot
- Custom access rights per scan point and staff member
| Venue | Target | Attendee status |
|---|---|---|
| InviteDesk HQ | 50 (Limited) |
Engage your guest from the palm of their hand
Every guest carries their personal agenda, live polls and networking in their pocket. Your event app runs in the browser, so there’s nothing to download and nothing to install.
- Personal agenda per participant
- Live polls, Q&A and surveys during sessions
- Networking and digital business cards
- Real-time updates and push notifications
Follow-up with precision, not guesswork
After the event, you know exactly who came, who didn’t, and what they thought. Attendance flows straight into your CRM, so sales follows up while the conversation is still warm.
- Automated post-event surveys and thank-you mails
- Attendance and no-show reports, ready to export
- Plug-and-play connector with HubSpot, Salesforce, Dynamics 365 and Marketo
- Open API to connect to your marketing suite
Configure
Configure
Configure
ConfigureThree tools that work as one
Each tool stands on its own. Combine them and every guest list, RSVP, and check-in syncs across all tools.
Invitations & registrations
Branded event websites, personal invitations, live registration data and automated communication, connected to your CRM.
Event app & engagement
A personal event app for every guest: agenda, networking, live polls and updates. Web-based, so there’s nothing to download.
On-site check-in
Check guests in with a QR scan on any smartphone. Handle walk-ins and last-minute changes. No scanners, no extra hardware.
